Teams

A team is a second library that several people share: the same papers, the same notebook, the same Pages, a transcript of a chat worth passing on, and a task board that says who does what. Your own library stays yours. A team sits beside it, and you switch between the two.

Sharing a notebook

The quickest way to share is from the notebook itself. Click Share at the top right of an open notebook, or choose Share… from the notebook's ⋯ menu, its menu in the Space, or its row in the sidebar.

• A notebook you have not shared yet. The popover says what goes: the notebook and its sources. Choose Invite People… to invite people by name or email through Apple's sharing sheet, or Copy Invitation Link to copy a link you can send anyone. Either one first makes a team named after the notebook and moves the notebook into it, its sources with it (they stay in your library too). From then on it is the team's notebook, and what anyone adds to it is there for everyone (Sharing into a team).
• A notebook already in a team. The popover lists who has it, the team's members and the people invited, with Invite People… and Copy Invitation Link for that team, and Share with Team for another team.
• A team you can only view. You see who has the notebook; inviting is the owner's. A notebook of your own can still go to another team with Share with Team.

The copied link opens the team to anyone who has it, with editing. To choose who may only view, use Invite People… or the team's Manage Members.

In the Web Library, Share at a notebook's top right shows who has the notebook and gives Copy Invitation Link; a notebook you have not shared yet is shared by your Mac, so ForeverLM must be open there. On the iPhone, Share beside a notebook's ⋯ offers Share with Others…: your Mac moves the notebook into a shared space the next time ForeverLM runs there, and after that Manage Sharing… opens Apple's sharing sheet, to invite people or copy the link.

Before you share

The first time you share anything that gives other people copies of your sources, ForeverLM asks you to confirm that you have the right to share them, in line with copyright and each source's terms. Tick I have the rights to share these sources and choose Share. You are asked once for your account, on your Macs, your iPhone and the web; you would be asked again only if the wording changes.

What a team is

A team lives in the iCloud account of the person who created it, as one shared area in that account's ForeverLM storage. Members receive it through Apple's iCloud sharing, the same mechanism Notes and Pages use to share a document. ForeverLM keeps no directory of teams and no server copy of anyone's content.

Three consequences follow:

• Storage counts against the creator's iCloud. Members' quotas are untouched no matter how many papers they share into the team.
• Regular Apple Accounts are all that is needed. Managed Apple Accounts are not required. An organization that turns off iCloud sharing on its managed accounts keeps those members out; that is the organization's policy, not ForeverLM's.
• The roster is Apple's participant list. Who is in the team and what each person may do is read from the share, not from anything ForeverLM stores.

Creating a team and inviting people

A notebook's Share makes a team for you (Sharing a notebook). To make one yourself, choose New space in the Space sidebar, fold open Invite people and give it a name, or open My Settings → Data & Privacy → Teams, type the team's name and choose Create. The team appears in the Space sidebar at once, empty, and the app switches into it.

While a team is open, the account menu carries a second settings entry named after it — Mitochondria Settings, say — beside My Settings. It opens the team's own pages: General (name, invitation link, leave or delete) and Members (the roster). The same two pages sit in the Settings sidebar under the team's name for as long as that team is the open library; switch to another team and they name that one, switch to My Library and they go away. Data & Privacy → Teams still lists every team you belong to, whichever library is open.

Manage Members, on either team page, opens Apple's sharing sheet. Invite people by email address or phone number, and choose whether they may edit or only view. Apple sends the invitation; the person accepts it on a Mac or an iPhone running ForeverLM and the team appears in their switcher. You can change a member's access or remove them from the same sheet at any time, and rename the team on its General page.

Copy Link, beside Manage Members and on the General page, copies the team's invitation link. When the owner copies it, the team is opened to anyone who has the link, with editing, so the link works for a person you did not name; use Manage Members instead to invite named people or to let someone only view. A member's Copy Link copies the link as it stands.

Switching libraries

The Space sidebar lists your Space and each team by name (with a lock on one you can only view); click one to open its library. The account menu holds no library switcher. While a team is open, a badge beside your name carries the team's name (with a lock when you can only view it), so the rail always says whose library is on screen. Switching reloads notebooks, Pages and Chats for that library; everything else in the Studio works as before, and a team badge marks a row whose home is a team wherever one is shown. The iPhone, the iPad and the Web Library list team notebooks beside your own.

Your sources stay with you. While a team is open, the Library still lists every source of your own, plus any source the team holds that you don't (one a teammate shared, or one that came with a teammate's Page or course). A team's copy of a source you already have shows once, as your own. A team is for sharing work: notebooks, courses, Pages, linked pages and chat transcripts.

A notebook you make or a Page you write while a team is open belongs to the team from the start. A URL you add is yours, like any other source. When you add one of your sources to a team notebook, the team gets its copy of that source.

Sharing into a team

A notebook shared into a team you own moves there. Everything else, and anything shared into a team someone else owns, is copied.

• A notebook moves into your own team. It is the team's from then on, and you and every member work in that one notebook: what anyone adds to it is simply there for everyone, and nothing drifts apart. The sources it holds stay in your library too, and the team keeps its own copy of each. Your reviews, quizzes and memory reviews in it stay in your own library. Your Mac does the move, so a share from the iPhone or the web waits for ForeverLM to run there.
• Anything else is a copy. The team gets its own copy, and your original stays exactly where it was, and stays yours.

Every source row, notebook row and open notebook's ⋯ menu, Page menu and chat row in My Library, and the ⋯ menu of each of your courses, has a Share with Team ▸ item (your own source rows and courses keep it while a team is open) listing the teams you may write into. The first time, ForeverLM asks you to confirm that you may share the sources it copies (Before you share); sharing a chat's transcript copies no source and asks nothing.

• Sources. A source keeps the same identity in every library, so a paper two members share is one team record, not two. Sharing the same source again updates the team's copy rather than adding a second one. A paper's PDF or a book's file travels with the copy, so deleting the original from your library never takes the team's copy away. A book, meeting series or podcast is shared one item at a time; the collection itself does not travel.
• Notebooks. Into a team you own, the notebook moves (above). A copy into someone else's team carries the notebook's instructions, research questions and Goals, its sources, its Pages and the chats you had in it, each chat as a read-only transcript filed under the team's copy of the notebook.
• Pages. A Page shared with a team needs no publishing and no reader list. The team's copy syncs into every member's ForeverLM and opens there as a page. To change a team's Page, Edit makes your own draft (Continue Draft goes back to it) and Publish puts your changes into the team's Page; until then the team reads it as it was, and Discard Draft drops yours. Publishing to foreverlm.com remains the route for people outside the team, and the two actions sit apart in the menu.
• Sites, animations and linked pages. A Claude artifact or a Codex site shared with a team is the page itself: the team's copy keeps the address and lists under the team's Sites, and sharing a page linked again updates that one entry rather than adding another. A ForeverLM site or an animation shared with a team travels with its files into the team's library, lists under the team's Sites or Animations, and follows every change you save.
• Chats. A chat shared with a team is a read-only transcript. See In-App Chat for what travels and what is stripped.
• Courses. A course shared with a team travels whole: its lectures, their readings and material, its quizzes, and every source on its path, copied into the team with their files. Each member finds it under the Space's Courses, marked with the team, and takes it at their own pace: their own lectures watched, their own quiz scores and passes, and the same gate that holds back what follows a quiz until they pass it. Opening it switches to the team's library. Your own progress through the course stays in My Library, and the team's copy starts at the beginning for everyone. Sharing the course again brings the team's copy up to date; a quiz a teammate wrote on it stays.

What follows a shared notebook

A notebook you shared into your own team is the team's notebook, so nothing has to follow it: what anyone files in it is there for every member, on every device. A source of your own that you add to it is copied into the team, by your Mac.

A copy you gave a team someone else owns takes nothing more. What you file under your original afterwards stays in your original, and nothing a member does to the team's copy changes yours.

Team notebooks and the task board

A notebook's task board is the Tasks section of its Notebook settings in the Web Library (click the notebook's name or its ⋯), and an assistant works it over MCP (below); the Mac app shows no board on a notebook (your own Board is a place in the Space). In a team notebook the board is the team's: every member sees the same tasks.

A task has a title, notes, a status (To do, In progress, Done), an optional due date, and can point at the source or Page it is about. In a team notebook a task can be assigned to a member from the roster. The assignment survives the roster changing: a task still shows who it belonged to after that person has left the team.

Tasks also exist on your own notebooks, without assignment.

An AI assistant connected over MCP can work the same board with list_notebook_tasks, create_notebook_task, update_notebook_task and delete_notebook_task, can create teams and share into them with list_teams, create_team and share_with_team, and can share a notebook in one step with share_notebook, which returns the invitation link. Until you have confirmed that you may share your sources, an assistant must ask you first and pass your answer. These tools run on the Mac only; see the MCP Tools Reference.

What stays private

A team shares material, not your progress through it. The following never enter a team record:

• where you got to in a paper, whether you have read it, and how deeply you review it;
• what you completed in a team notebook and your quiz history there;
• which lectures of a team's course you watched, your quiz scores and passes in it, and whether you hid it;
• your highlights, memory items and review results;
• your Schedule.

Two members reading the same team paper each keep their own place in it, and deleting a paper from the team does not delete your notes about it. Your reviews, quizzes and memory reviews stay in your own library even when they are filed in a team notebook, and scores and grades never enter a team.

Read-only members

A member the owner gave view access sees the team's library and its task boards but cannot change them. The controls are disabled, and any change that would land in a read-only team is refused rather than queued.

Leaving and deleting a team

Leave Team (a member) removes the team from your Macs. Delete Team (the owner) deletes the team for everyone, with everything in it, a notebook you moved into it included. What a member shared from their own library was a copy, so their original is still in their library, exactly as it was before they shared it.

If the owner removes you, the team disappears from your switcher and the Studio returns to My Library.

Limits in this release

• Teams are made on the Mac. New Team… and a team's settings pages are the Mac's. The Web Library can switch to a team, read its content and work its task boards, but cannot manage a team's members; on the iPhone, a shared notebook's Manage Sharing… opens Apple's sharing sheet. A notebook's Share on the web or the iPhone asks your Mac to share the notebook, so it happens once ForeverLM runs on your Mac.
• The Mac does not show everything in a team yet. The team's notebooks and their sources reach every member's Mac, but Pages, chats, courses (a shared course included) and tasks kept in the team are not shown on another member's Mac yet.
• Chats are shared as transcripts. There is no live multi-person chat; collaboration on prose is a Page.
• Nothing moves back out. There is no unshare yet: a notebook you moved into your own team stays the team's. A copy can be deleted in the team's library without touching your original.
• Audio narration is not shared. Each member's Mac generates its own Text to Speech audio for a team copy.